Restrictions for private link
under review
Vaishnave Jayaraman
When dealing with articles that contain confidential or sensitive information, ensuring controlled access is critical. Currently, if an editor generates a private link using the "Share Link" option, this link can be accessed by anyone who has it, potentially exposing the content to unintended viewers.
To enhance privacy and security, it is essential to introduce restrictions on who can generate these private links. Customers should have the ability to configure role-based permissions, ensuring that only authorized users, such as admins or designated roles can create shareable links.
Additionally, a built-in expiration mechanism should be implemented for these links. By setting a timeout for automatic expiry, owners of the project can minimize the risk of unauthorized access over time. This ensures that confidential information does not remain accessible indefinitely
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D360 Product Management
under review
Mohamed Shakheen
Hi Steph We completely understand the need for stricter control over who can generate shareable links, as well as the importance of having an expiration mechanism to limit long-term access. Introducing role-based permissions and link expiry would certainly enhance both privacy and security in such scenarios.
We’ve noted your suggestions and will keep them under review as we evaluate potential enhancements in this area. If this is picked for our roadmap, we’ll be sure to keep you updated on the progress.
We appreciate your continued feedback - it helps us make Document360 better for everyone.
Steph Morgan
The most important element is the privacy side of things, so another useful option would be the ability to lock down by default who links can be shared with - options like: only registered users of the site, only users who would be able to access the article once published, only specified users, all, etc.
Vaishnave Jayaraman
Adding Steph to track the progress.